Welcome back, Ephraim 👋
You manage long-distance jobs and contractors. Couriers always work under a contractor — you don't onboard them directly.
Today's jobs
| Ref | Route | Miles | Contractor | Courier | Status | Assign |
|---|---|---|---|---|---|---|
| No jobs in progress today. Click + New job above to create one. | ||||||
📋 Contractor verification
When you send an application link, contractors fill in their details, accept the T&C, and upload 4 vehicle photos. Review each application below — approve to auto-create their account and email them sign-in details, or reject with a reason.
Pending contractor applications
| Business | Contact | Submitted | Vehicle | Photos | T&C | Status | Action |
|---|---|---|---|---|---|---|---|
| Loading… | |||||||
Invited (awaiting contractor to fill the form)
| Business | Invited | Link | |
|---|---|---|---|
| Loading… | |||
Decided (approved or rejected)
| Business | Decided | Outcome | Note |
|---|---|---|---|
| Loading… | |||
🚐 LD courier pool
Long-distance courier applications come into your central pool (not directly to a contractor). You review each, then route to the right contractor based on the courier's postcode area and the contractor's coverage. That contractor then completes onboarding (PIN + welcome email).
Awaiting routing · 0 couriers
| Name | Postcode | Pipeline | Vehicle | Applied | Action |
|---|---|---|---|---|---|
| Loading… | |||||
Recently routed
| Name | Routed | To contractor | Contractor decision |
|---|---|---|---|
| Loading… | |||
🚛 Long-distance jobs
Jobs flow top → bottom: Unassigned (no contractor yet) → Assigned & in progress (contractor picked up, courier delivering) → Completed (delivered, invoiced).
1 · Unassigned 0
Jobs you've created but not yet routed to a contractor. Click row to drilldown.
| Ref | Customer | Route | Miles | Customer total | Created | Action |
|---|---|---|---|---|---|---|
| Loading… | ||||||
2 · Assigned & in progress 0
Jobs routed to a contractor — anywhere from "assigned" through "in transit". Click row to drilldown.
| Ref | Customer | Route | Miles | Contractor | Status | ETA |
|---|---|---|---|---|---|---|
| Loading… | ||||||
3 · Completed 0
View in Reports →Delivered jobs. Auto-invoiced to customer on delivery. Visit Reports to re-send invoices or check audit trail.
| Delivered | Ref | Customer | Route | Miles | Customer total | Margin | Invoice sent? |
|---|---|---|---|---|---|---|---|
| Loading… | |||||||
Customers
Click a customer name to view and edit their details.
| Name | Contact | Default rate | Payment terms | VAT | Status | Added |
|---|---|---|---|---|---|---|
| Loading customers… | ||||||
Long-distance contractors
Two ways to onboard:
Send application link — emails the contractor a link so they fill in their own details, upload documents + vehicle photos, and accept the T&Cs. You then review and approve.
Create contractor — instantly creates their account (skips the review). System still emails them a temp password.
| Business | Code | Contact | Couriers (LD) | Status | Onboarded | |
|---|---|---|---|---|---|---|
| Loading contractors… | ||||||
🚐 Flash Drive vehicle fleet
Issue Flash Drive-owned vans to contractors or couriers under a free-loan agreement. The recipient receives an email, signs digitally, and you get a notification.
Vehicle loan agreements
| Vehicle | Recipient | Role | Status | Sent | Signed | Action |
|---|---|---|---|---|---|---|
| Loading agreements… | ||||||
Live courier locations
📋 Delivery reports
Every delivered job appears here as a report. Invoices are auto-sent when the job is delivered — the 📨 Resend button lets you re-send the customer invoice (optionally CC'ing someone in your team).
Delivered jobs
| Delivered | Ref | Customer | Route | Miles | Bill | Invoice status | Action |
|---|---|---|---|---|---|---|---|
| No delivered jobs yet. | |||||||
📨 Send / re-send invoice
🧾 Customer invoices (Flash Drive → customer)
Auto-generated when a delivery is completed. Customer is automatically emailed the invoice with payment instructions. Mark each one as paid once the money arrives in your account.
Customer invoices
| Invoice # | Customer | Job | Issued | Due | Total | Status | Action |
|---|---|---|---|---|---|---|---|
| Loading invoices… | |||||||
💷 Contractor payables (Flash Drive → contractors)
Self-bills auto-generated from each delivery. Pay each contractor on a 14-day cycle once the customer has paid you (back-to-back settlement). Mark each one paid here.
Contractor self-bills
| Invoice # | Contractor | Job | Issued | Due | Total | Status | Action |
|---|---|---|---|---|---|---|---|
| Loading… | |||||||
Invoice
💰 Long-distance P&L
Live numbers from your invoice ledger. Revenue is what your customers owe + paid. Margin = what customers paid you minus what you've paid contractors (net of all unpaid receivables/payables).
This week
This month
All time
Cash position right now
Aged receivables
| Customer | Invoice # | Issued | Due | Days outstanding | Amount |
|---|---|---|---|---|---|
| Loading… | |||||
Messages
| Date | From / To | Subject | Status |
|---|---|---|---|
| No messages yet. Click + New message to broadcast to contractors. | |||
Platform profile
Quick links
- Invite contractor — Contractors → + Invite
- New job — Dashboard → + New job
- Send customer invoice — Reports → 📨 Send invoice
- Customer payment status — Customers → click name
- Contractor payables — Contractors → click name
Change password
Admin help & status
All systems normal. Last check: 30 seconds ago.